Telephone representatives spend the whole day talking on the phone; receiving calls and answering to them as best as they can to satisfy the customer. You feel satisfied if can be of help to the customer and meet his expectations. But it is not so sweet talk all the time. There comes a time when some customer call up and starts abusing you the moment you said Hello!  You are flabbergasted, astounded at receiving such a call; you might not be able to figure out the reason. May be the customer was having a bad day and found an outlet in you to blow his steam. Reacting to such calls will depend on the type of your personality. If you are the one who would not tolerate such nonsense, will tend to start abusing the customer in turn.

Whatever be the reason for the customer blasting; you have to keep your cool and try to pacify the customer as much as you can. Some customers are so rude that they will start attacking you personally; using abusive language. Such language will naturally make you furious as well and you may be tempted to give back in kind. But you should learn not to take such assault personally. As it is,  the customer do not know you personally, never seen you and may not be knowing you name even. You should tackle such customers with tact and try to calm down the customer first before you show aggression. If the call goes beyond your self-control, you can always refer it to the supervisor or the call center manager to tackle it. Since they are there with more experience than you and also senior to you; you can let them handle the rude customer.

If you are the kind who easily gets depressed by such onslaught of abusive language; you might take a break for a couple of minutes, off the telephone, to calm down and be yourself once again. If you are very much offended, and took the thing personally, you can talk this over with your supervisor or the call center manager. Most of the call centers have a system of recording calls; and they will be able to play back the conversation and might be able to soothe your injured ego and pep you up. You should always consult your seniors on such matters; they will be able to guide you since they might have experienced such situation previously.

Call center job has its own hazards and you have to cope up with them. Whatever may be the attitude of the customers, it is your responsibility to answer to their queries and satisfy them in any way they want. If you do not respond favorably, the call center will get a bad name and may even lose the customer. Don’t let a bad call take the day light out of you. Always remember that most of the customers are good people and want to talk to you in a friendly way and even appreciate your help. Don’t get disheartened, just concentrate on you job.

This entry was posted on Wednesday, December 2nd, 2009 at 6:38 pm and is filed under Step To Call Center Blog. You can follow any responses to this entry through the RSS 2.0 feed. You can skip to the end and leave a response. Pinging is currently not allowed.